Greater Delaware Valley Intergroup – Positions
RESPONSIBILITIES AND FUNCTIONS OF INTERGROUP POSITIONS
All Positions:
Our collective experience leads Intergroup to suggest that any intergroup member should have a strong sense of the 12 Steps and 12 Traditions and the ability to attend monthly intergroup meetings. (Currently held on the second Tuesday of each month from 7 to 8:30 p.m.). Except for group service representatives whose sobriety requirement is determined by each meeting/group, each position has a six-month sobriety requirement unless otherwise noted.
Delegates to the Annual Business Meeting (ABM)
SERVICE COORDINATORS & COMMITTEE CHAIRS
Inspiration Line Volunteers
Literature Coordinator
Group Representatives:
Sobriety Requirement: Established autonomously by each meeting group
Following SLAA’s 4th Tradition – the autonomy of groups – each group may choose one of its members to serve as their meeting’s representative to the Greater Delaware Valley Intergroup. This may be done via election, appointment, or group conscience consensus. To the best of their ability, the group representative is a liaison who carries the group conscience of their meeting to the Intergroup and carries back information on the Intergroup’s services, activities, and monthly group conscience. The intergroup suggests that groups choose a representative with continuous self-defined sobriety, regular attendance at the meeting they have been elected to represent, attendance at the business meeting for the group they represent, the ability to attend Intergroup meetings regularly, the ability to copy and distribute information shared at Intergroup meetings, communicate thoughts and questions posted by the defined group and present these questions at Intergroup meetings and a willingness to serve. Group Representatives are welcome and encouraged, but not required, to sit on GDVI service committee(s).
General Chair:
Sobriety Requirement: 1 year
The General Chair creates and publishes the intergroup’s monthly meeting agenda and facilitates the monthly Intergroup board meetings. They should exhibit an ability to work well with others, experience in group conscience and leadership, ample time to attend the general intergroup meeting and committee meetings as relevant, and have a sincere desire to serve the Fellowship. Additionally, the General Chair reviews the meeting minutes taken by the Recording Secretary and submits them to the monthly meeting for approval. They automatically serve as a member of the Board Finance Committee and as an Intergroup Trustee, which means they must be willing to forego anonymity on the Intergroup tax filings. They serve as an ex-officio member of all committees as a non-voting participant unless serving as a formal committee member.
Vice Chair:
Sobriety Requirement: 1 year
The Intergroup Vice Chairperson performs the duties of the chair when the chair is unable to do so or if the chair delegates certain duties to the vice chair. They automatically serve as an Intergroup Trustee, which means they must be willing to forego anonymity on the Intergroup tax filings. They serve as an ex-officio member of all committees as a non-voting participant unless serving as a formal committee member.
Treasurer:
Sobriety Requirement: 2 years and accounting or bookkeeping skills recommended
The Intergroup Treasurer is responsible for maintaining the financial records of the intergroup using generally acceptable accounting practices (GAAP) and the standards set forth for nonprofit organizations by the Financial Accounting Standards Board (FASB). They are responsible for processing 7th Tradition contributions and other donations received from S.L.A.A. groups and members as the primary signer on financial documents and checks, overseeing the intergroup financial accounts and presenting monthly financial reports to the Intergroup Board. They automatically serve as a member of the Board Finance Committee and as an Intergroup Trustee, which means they must be willing to forego anonymity on the Intergroup tax filings. They work closely with the assistant treasurers.
Assistant Treasurer(s):
Sobriety Requirement: 1 year and accounting or bookkeeping skills recommended
Assists the treasurer with the processing and tracking of contributions and reporting on one or more payment gateways (such as Paypal, Venmo, etc.). May serve on the Board Finance Committee.
Recording Secretary:
Sobriety Requirement: 6 months
Records the legal record of Intergroup meeting minutes during the monthly meeting or transcribing from online recordings provided after each meeting. The Recording Secretary should also send reminders about deliverables to the appropriate board members as soon as possible after the meeting. The Recording Secretary emails them to the Corresponding Secretary and the General Chair for review. Completed minutes should be delivered to the Corresponding secretary ten days or more before the monthly Intergroup meeting. They serve as the Intergroup Corporate Secretary, which means they must be willing to forego anonymity on the Intergroup tax filings.
Corresponding Secretary:
Sobriety Requirement: 6 months
The corresponding secretary compiles and sends out all reports for the monthly GDVI board meeting at least a week prior to the meeting using the GDVI email software program. On the day before the monthly GDVI Board meeting the Corresponding Secretary sends a meeting reminder. They automatically serve as an Intergroup Trustee, which means they must be willing to forego anonymity on the Intergroup tax filings.
Meetings Coordinator
Sobriety Requirements: 6 months
The meetings coordinator maintains both the private and public meeting list. (The private list includes personal contact information for meeting representatives and contacts which is not published on the online directory.)
Specific tasks include:
- Completing all updates to both the on-line list of Meetings and the generation of the monthly PDF list of meetings to be distributed in the monthly blast of GDVI documents. Also, facilitating getting virtual meeting information to anyone requested access to an on-line/virtual meeting.
- Adding, changing or deleting meetings as requested by meeting contacts so they appear correctly on the on-line meeting list. Generating the 2-page monthly meeting list.
- Lists relevant virtual meetings with the SLAA Virtual Intergroup
- Responding to all meeting-related e-mails.
- Reviews and analyzes meeting feedback surveys
- Communicates directly with each meeting representative at least once per year to ensure listings are current, resources are provided, and intergroup participation is encouraged
Information Coordinators (Two Members)
The Information Coordinators are typically one male and one female member who work together to respond to inquiries about the meeting list, retreats, and other GDVI-sponsored events in the region. This person has the most up-to-date information about these recovery opportunities. Inquiries are received via e-mail and voicemail message, and the coordinators must be familiar with the Gmail email platform.
GDVI utilizes a free phone service provided via Google Voice using the number 609-621-SLAA (7522). This service will forward all calls to the Coordinator’s personal phone or whomever is designated to answer the call while maintaining the anonymity of both the caller and the Coordinator. The Coordinator will receive a message from Google Voice asking if the Coordinator wants to accept the call. The Coordinator can accept the call by pressing “1” on their phone and will be immediately connected to the call. If the Coordinator is unable to accept the call, the caller may leave a voicemail which will be emailed to the coordinators as an audio file. They can call back using Google Voice to maintain anonymity.
Delegates to the Annual Business Meeting (ABM)
Position Requirements: ABM delegates must have experience as active members of the GDVI board, committee chair, and/or active meeting representatives and six months of continuous self-described sobriety (one year preferred.)
The Delegate is a member that represents an Intergroup at the ABC/M. Delegates use their own experience, strength and hope and understanding of the Twelve Steps, the Twelve Traditions, the Twelve Concepts, and the Twelve Recommended Guidelines for Dealing with the Media. As elected trusted servants, they contribute by discussing and communicating Intergroup issues and input concerning Motions, IFDs, and Fellowship business that are addressed during the ABC/M. (below has been taken from the 2024 Conference Service Manual)
Qualifications
The Delegate is selected for judgment, experience, stability, willingness and faithful adherence to the Twelve Steps, Twelve Traditions, Twelve Concepts, and Twelve Recommended Guidelines of S.L.A.A. It is suggested that a Delegate have a minimum of six months of continuous sobriety prior to the date of submitting qualifications and continuing to the date of the ABC/M as per Article V, Section 5 of the By-Laws.
Responsibilities
- Review all materials and communications sent from F.W.S., the Executive Director., and the Conference Charter Committee.
- Discuss ABM Agenda Motions and Items for Discussion (IFDs) with the members of the Intergroup; Report back the outcomes and comments that took place during the ABC/M;
- Option to prepare Motion(s) or IFDs for the ABM Agenda;
- Attend and learn about various Conference Committees and commit to actively participate in at least one after the end of the ABC/M;
- Work with the F.W.S. office by registering on the F.W.S. website in the dates and deadlines;
- Assist in local fundraising for Delegate expenses and carry the message for how participation in the ABC/M benefits the Groups and Intergroup.
- Attend General Assemblies of the ABC/M as a voting member of the Conference.
SERVICE COORDINATORS & COMMITTEE CHAIRS
Inspiration Line Volunteers
The Inspiration Line Committee coordinated volunteers who leave inspirational messages. They also listen to feedback given to their sharing. It is used as an everyday tool and in times of crisis. The line is as close to a 24 hour, human connection as is possible right now.
See additional Job Descriptions for coordinator and volunteers for the Inspiration Line
Literature Coordinator
Sobriety Requirement: 6 months
The Literature Coordinator manages and houses the intergroup’s inventory of S.L.A.A. Conference Approved Literature, chips and medallions, etc. They review order requests received via e-mail, evaluate and generate an invoice, collect payment, and post and mail the desired items once payment is received.
See additional JOB DESCRIPTION
– Literature Committee document.
Website Coordinator
Sobriety Requirements: 6 months, and Web Site Maintenance Experience required
The Website shall be maintained responsively to meet the needs of the fellowship. The SLAA-GDVI Website shall strive – in its content and its user-friendly layout – to invite the newcomer to feel welcome and the seasoned member to feel supported. All content ultimately appears as an expression of SLAA-GDVI group conscience as guided by a Higher Power. The SLAA-GDVI Website shall contain pages that share basic information about sex and love addiction as SLAA understands it. The Website Coordinator updates and publishes to the website, information that may be added to assist the still-suffering addict learn about the disease and the SLAA recovery process.
When new Intergroup-approved or FWS materials, events, or news becomes available, updates will be made to the website, including, posting graphics/fliers, event information, and registration/RSVP web-forms.
Suggested Qualifications:
- A solid understanding of SLAA’s 12 Steps and 12 Traditions.
- Several years (3 or more) SLAA membership and a minimum of six months self-defined sobriety.
- Sufficient available time to maintain the Website (occasionally as much as 4 hours per week).
- Experience, digital design and/or website maintenance
- Ability to attend monthly GDVI meetings, as often as possible, submitting a written report when attendance is not possible.
Social Committee Chair
Sobriety Requirement: 6 months
The Social Committee Chair coordinates a committee of members who plan and organize sober social events throughout the year. Examples of events from 2018 to 2024 included yoga, meditation events, ghost walks, meetings and fellowship meals, baseball games, the annual picnic, and more.
Requirements for this position include working with other members on ideas and implementing them by determining time, dates, locations, and costs for each event, determining a reasonable price ensuring all members are welcome to participate, and coordinating event outreach and logistics.
The Social Committee Chair or their designee must work with the graphics chair/headline news editor, website coordinator, and treasurer to coordinate registration processing, outreach, financial aid, etc.
Institutional Outreach Chair
Sobriety Requirement: 6 months
The Institutional Outreach Chair assembles and leads a committee to organize and recruit other SLAA Meetings to carry the SLAA message of recovery to sex and love addicts who are still suffering while in treatment centers for another addiction. SLAA’s primary purpose is to carry its message of recovery to the sex and love addict who still suffers. In accordance with that Tradition (5th), the Greater Delaware Valley Intergroup’s Institutional Outreach Committee is dedicated to assisting the start of SLAA meetings within area hospitals, institutions, prisons, and treatment centers.
Retreat Chair:
Sobriety Requirements: 6-months,
The Retreat Chair leads the retreats team which presents four (or more) retreats annually. These include:
- Women’s and Men’s Step Retreats held in the first 4 months of the year
- All Gender Annual Workshops Retreat held in June
- All Gender Step Retreat held in the Fall
The Chair or their designee ensures that all components of retreat management are handled including:
- Site evaluation, contract negotiation, and selection
- Facilitator and Workshop Leader RFP and selection process
- Retreat Budgeting and Pricing
- Retreat Artwork Development, Outreach, and Marketing
- Registration Processing (including payment and Financial Aid)
- Literature is available for sale and accurately tracked
- In-Retreat Fundraising and 7th Tradition Activities
- Participant Communication, Safety, Paperwork, and Supply Provisioning
Retreat leaders are not monetarily compensated for their volunteer work, but may receive discounted participation as budget permits.
The time to plan and organize retreats lasts for months leading up to each calendar date. Prior retreat coordinators have used many tools, guidelines, suggestions, and descriptions. Still, it is expected that the member taking on this position is organized, communicative, and a good planner. The retreats are also priced in a way to allow financial aid for those in need to attend using an existing review process. There are organizing guides from previous retreats.
Headline News Editor:
Sobriety Requirements: 6 months
The Headline News Editor edits, writes, and designs the intergroup’s monthly newsletter, distributed to all members via email on the first of the month and mailed with GDVI literature orders.
Each HLN should include:
- Intergroup Information and Board Directory
- Upcoming Events
- Service Opportunities with GDVI and FWS
- Lead Story by the Editor or another member coordinator
- S.L.A.A.-Related Information Only
- List of New Meetings
- Meeting Announcements
- GDVI Seventh Tradition Contribution Link and QR code
- Other relevant information per our group conscience and Higher Power.
Experience of at least one year of desktop publishing or graphics design on a PC or Mac, or equivalent experience with graphic design. Excellent writing and editing skills. Training by a prior graphics chair is offered for those with the desire and interest to learn.
GDVI volunteers assist the editor with proofreading before publishing.
Greater Delaware Valley Intergroup of S.L.A.A.