Meeting Update - Greater Delaware Valley Intergroup - Pennsylvania, New Jersey, Delaware

Meeting Update Form

This form should be used by designated meeting intergroup representative or other trusted servant to keep the Intergroup informed about individual (or grouped) meetings so GDVI can provide better service to our members and groups.

Before completing this form, it’s suggested that you check out your meeting’s listing at the meetings page and note any meeting updates or changes that need to be processed.

I have checked the meeting listing and need to submit changes/updates to the online listing.

Describe any updates you need made here.

GDVI Meeting Reporting Form

Please note that all questions are optional. Completing this survey helps the Intergroup understand both the needs of our members and groups and to plan for the future. Your participation is appreciated. You do not need to have ‘exact counts’ anywhere in the survey, your best estimate is fine.

Your Name

First

Last Initial

Your Email

Your Phone Number

Please list the meetings that you’re reporting about, and whether they are in-person, online-only, or hybrid.

Please indicate (to the nearest 5) your average meeting attendance. (If you represent multiple meetings, use the next field to be more descriptive)

15

Frequently meeting attendance may fluctuate based on season or other factors. You can use this field to be more descriptive about meeting attendance if you like:

Please choose your meeting delivery formats (choose all that apply)

In-Person Meeting

Online Meeting using Zoom

Online Meeting using another system

Telephone Dial-In Meeting (using Zoom)

Telephone Dial-In Meeting (using another conference line)

OtherOther

For your Zoom/Online meeting component, approximately what percentage of attendees are from within the GDVI region (Eastern PA, Central and Southern NJ, Delaware)

50

In which ways do you keep your online meetings safe? (Choose all that apply)

Zoom Waiting Room with a designated “door keeper” to let people into the room.

We have a specific safety protocol around Zoom, including what to do should we be infiltrated by a Zoom bomber.

We would like information about safety procedures including what to do should we be infiltrated by a Zoom bomber.

OtherOther

Does your meeting have an intergroup representative?

Yes, and that’s me

Yes, and that’s someone else

No, not yet

I’m not sure

Who is your intergroup rep and what is their email address and/or phone number?

Does your meeting have multiple individuals serving on intergroup committees?

Yes

No, just one

No, nobody yet

Unsure

Does your meeting script/format reference newcomers?

Yes

No

Unsure

In what way does your meeting address newcomers?

Does your meeting format mention sponsorship?

Yes

No

Unsure

How does your meeting include sponsorship information?

Regarding S.L.A.A. Literature, please choose all that apply.

Our meeting offers literature to attendees for free or for a donation.

Our meeting offers literature to attendees for purchase.

Our meeting shares that GDVI will provide newcomers with a “newcomer packet” free of charge.

Our meeting is interested in ordering literature through GDVI, often saving on shipping.

Our meeting has never ordered literature before and is interested in placing our first literature order.

Custom Response Re: LiteratureCustom Response Re: Literature

Regarding Contact Lists, please choose all that apply.

We don’t have a public meeting list. – We don’t have list of members’ contact information

Our meeting makes outreach phone numbers available to newcomers.

Our meeting has a phone list housed in an online format such as a google drive spreadsheet or document.

Our meeting has a phone list available at our in-person meeting for people to copy numbers from.

We don’t have a contact list, but we rely on people to share their numbers in person or via chat.

Does your meeting offer time for SLAA or Intergroup Announcements?

Yes, for SLAA-specific Announcements

Yes, for Intergroup Announcements

Yes, and we provide copies of the GDVI monthly newsletter Headline News in print (or via shared web link for Zoom meetings)

Do you receive GDVI updates and the monthly HeadLine News (HLN) via email?

Yes

No

Unsure

IN PERSON MEETINGS ONLY: If you do not have a way to print copies of Headline News, GDVI can mail you copies to distribute. If interested, please include a mailing address in the field below. We will send 5 copies unless other arrangements have been made.

Does your meeting ask for donations from its members (7th Tradition)

Yes

No

Unsure

How does your meeting use the donation money it collects?

Rent

Zoom expenses

Literature (books, pamphlets, booklets)

Chips & Medallions

Donations to GDVI

Donations to Fellowship-Wide Services (FWS)

Social Activities

Financial Aid/Scholarships to Recovery Events/Retreats

What is your approximate monthly rent? (optional)

Does your meeting ever have significant concerns around finance or attendance that could result in the meeting disbanding?

Yes, Financial

Yes, Attendance

OtherOther

Does your meeting distribute chips for significant milestones? (Examples: Welcome chips, 1 day sober chips, 1 week, 2 week, month anniversaries, etc)

No

Yes, and we have a good supply.

Yes, and we need to order more chips. Please have someone reach out.

OtherOther

What is your meeting’s custom for celebrating significant events?

If your meeting hosts any special recovery events, such as a speaker day or recovery day, please describe here:

What service opportunities are available to your meeting’s members?

Fellowship is a time to socialize with other members of the program in a healthy way. What kinds of opportunities for fellowship does your meeting offer?

Out-of-Meeting Social Activities (Group Run)

Attendance at GDVI Social Activities

Casual Meal/Coffee before or after meeting (occasionally)

Meeting & Meal Regularly Scheduled Event

Group Text Message

Group WhatsApp Group

OtherOther

Do you have any ideas or suggestions for the Intergroup Social Activities Committee to consider for fellowship events?

If you have any message for the Intergroup team please let us know here: